Monday July 28, 2014

Canada's Anti-Spam Legislation

Authored by: Christene H. Hirschfeld, Q.C., ICD.D Posted in: Business Law

CASL Overview

On July 1, 2014, the bulk of Canada’s anti-spam legislation (“CASL”) came into effect. If your business or organization sends electronic messages to communicate information, you must be aware of this law.

Qualifications

The legislation is complicated. This overview is intended to highlight the most important provisions in a simple way. It does not cover all the details, so when you are thinking about how this new law affects you, please review the legislation and regulations in their entirety, and seek counsel, to ensure that you are in compliance.  Our firm is ready to help and is knowledgeable in this area.

Who do the anti-spam provisions affect?

CASL’s anti-spam provisions affect anyone who sends commercial electronic messages (“CEM”) to, from or within Canada. A CEM is any electronic message that encourages participation in a commercial activity, regardless of any expectation of profit. The term is tech-neutral; in other words, it applies to emails, text messages, social media and other similar forms of communication. Unless exempt under the legislation, a sender must have the consent (either express or implied) of the recipient to send a CEM.

Why should you care?

It’s never good when a business is reported to have broken the law. Apart from the bad press associated with a violation of CASL, you should also be concerned about the penalties. The maximum penalty for a breach by an individual is $1,000,000, and for an organization, $10,000,000. Further, in 2017, there will be a private right of action. This means that the person who claims his or her rights were violated will be able to sue for damages.

The legislation imposes vicarious liability. This means that not only is the individual or organization sending the offending CEM accountable, so are the officers and directors of the organization, and employers are responsible for the actions of their employees. This means that any of these individuals may also be fined and, starting in 2017, sued.

Mandatory Content of CEMs

Subject to certain exceptions, each CEM must contain the following information:

The unsubscribe mechanism must be able to be “readily performed”. This means that it must easily and quickly accessible and be simple and easy to use.  Any opt-out or unsubscribe request be honoured “without delay” and, at a maximum, no later than 10 business days after it is received.

Exceptions

Unless you fit within one of the exceptions, you must have the recipient’s consent before sending a CEM. There are two categories of exceptions:

Exceptions to Consent and Mandatory Content Rules

You are exempt from the consent and mandatory content requirements if you are sending a CEM to:

Please note that this list is not complete, but it should cover all examples that are relevant for your purposes.

The factors to be considered in determining whether one has a personal relationship include:

According to the legislation, in order for a family relationship to exist, the parties must be related by marriage, common-law partnership or legal parent-child relationship, and must have direct, voluntary two-way communication. Sibling relationships and relationships between grandparents and grandchildren, and aunts, uncles, nieces and nephews are not included in this definition.

Other exceptions to the requirements for mandatory content and consent include when the CEM is sent:

Exceptions Where Mandatory Content Does Apply but Consent is not Required

You are exempt from the consent, but the mandatory content requirements continue to apply if you are sending a CEM to:

In addition, if it is suggested that you contact someone, you do not require consent to send the first CEM if:

Express Consent

Unless you fit within one of the exceptions, you require the express or implied consent of the recipient in order to send a CEM. It should be noted that a CEM asking for consent is still a CEM; in other words, you need consent in order to send it.

Consent can be oral but only if it is verified by a third party or recorded. Consent must not be bundled with terms and conditions. This means that on your website, you cannot have the individual click to agree to accept the terms and conditions of, for example, membership in your club or use of your facilities and agree to receive CEMs.  Further, the system requires that people opt-in and not opt-out.  People must take an active step to signify their consent. This could include checking a box or typing in a word.

Implied Consent

Examples of implied consent include the following:

       Purchased services within the past 2 years;
       An enquiry within the past 6 months;

       A donation or gift to or volunteer work for a charity or political party; or
       Membership in a “club”, “association” or “voluntary organization”.

A club, association or voluntary organization is a non-profit organization organized and operated exclusively for the social welfare, civic improvement, pleasure or recreation or for any purpose other than personal profit, if no part of its income is payable to any owner, member or shareholder.

Conclusion

Organizations must take CASL seriously.

Please contact Christene H. Hirschfeld, Q.C., (902) 460-3413 chirschfeld@boyneclarke.ca to know more about CASL.

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